The pain
Spreadsheets for the guest list, Mailchimp for invites, a printed sheet at the door, and someone on Slack updating the seating chart at 17:50. By doors-open, your team is already exhausted.
How EventBeat runs it
Five moves, one calm event team.
Step 01
Branded save-the-date
Drag in your guest list, pick the template, hit send. Invites land in your venue's design — not a generic Mailchimp grey.
Step 02
Smart RSVP & waitlist
Yes, no, maybe — tracked live. When someone cancels, the next person on the waitlist gets the seat automatically.
Step 03
Run-of-show on one screen
Programme, speakers, breaks and back-of-house notes in one place. Everyone on the team sees what's next.
Step 04
Calm check-in
QR scan or name search. The host counter ticks up live — no clipboard, no apology.
Step 05
After-event follow-up
One click sends a branded thank-you, the talk recording and the next event invite to everyone who showed up.
Outcome
Your team hosts the room instead of fighting the spreadsheet.
120/120
guests welcomed without a queue
0
clipboards at the door
< 24h
from event to follow-up sent